New Next-Gen Document Tracking and Management System
EACOMM Corporation’s Next-Generation Document Tracking and Management System Effective document tracking and document management are essential for modern organizations striving to improve efficiency, maintain compliance, and secure their data. EACOMM has been developing custom-built document tracking systems for over two decades and we’ve pooled this knowledge and experience along with the latest technologies to launch our next generation system. EACOMM Corporation’s Document Tracking and Management System (DTMS) offers a comprehensive solution that streamlines how documents are received, processed, and archived. Designed for flexibility and ease of use, DTMS helps organizations reduce paperwork, enhance accountability, and ensure that every document is properly monitored throughout its lifecycle. A Smarter, Paperless Workplace At the core of the system is a drive toward a truly paperless office. By digitizing the entire document lifecycle—from submission to approval and archiving—organizations can significantly cut down on manual handling, reduce clutter, and promote environmentally responsible practices. Workflow Automation Without the Hassle One of the system’s standout features is its email-integrated workflow. DTMS allows users to complete work directly through secure email links, unlike traditional systems that require them to log in every time they need to take action. This functionality dramatically improves user adoption and response time, making day-to-day operations smoother and more efficient. The workflows themselves are fully customizable, enabling the platform to adapt to a wide variety of operational needs—from HR and procurement to legal or executive correspondence. Whether it’s routing a contract for approval or tracking internal memos, the system molds itself to how your organization works. Performance Tracking and Compliance For institutions aiming to comply with ARTA (Anti-Red Tape Authority) or ISO standards, DTMS offers built-in tracking of employee response and processing times. This makes it easy to monitor performance, identify bottlenecks, and ensure timely responses—an essential feature for any quality-driven organization. Flexible Deployment: Custom or Microsoft 365-Based EACOMM offers the system in two deployment options: as a stand-alone cloude-based solution or integrated with Microsoft 365 (M365). When built on M365, the system benefits from unified login and enterprise-grade security, utilizing your existing M365 accounts. This simplifies access control and enhances data protection through Microsoft’s robust security infrastructure. A Secure, Cloud-Based Repository All documents are stored in a secure, cloud-based repository, ensuring access from anywhere while maintaining strict control over who can view, edit, or share files. This centralization also enhances version control and audit tracking—critical for organizations that manage sensitive or regulated data. Powerful Search and Retrieval Finding the right document is quick and easy, thanks to advanced search capabilities based on both metadata and the actual content of the documents. This saves users valuable time and reduces frustration, especially in large organizations with extensive archives. Document Insights with Optional AI Integration For organizations ready to embrace next-generation technology, EACOMM’s DTMS offers optional AI-powered features, including: These features empower organizations to work not just faster, but smarter—transforming routine document handling into a strategic advantage. Optional watsonx.data Integration Adding watsonx.data to a Document Management and Tracking System (DMTS) greatly improves its functions by allowing for AI-based document analysis, better search options, and strong governance. With watsonx.data’s open, scalable lakehouse architecture, documents and their metadata can be efficiently stored, accessed, and analyzed—making it possible to automate tasks like intent recognition, summarization, sentiment analysis, and compliance evaluation. This functionality transforms routine document handling into a strategic, data-driven process. Additionally, watsonx.data brings built-in governance tools such as access controls, audit trails, and data lineage, helping organizations meet regulatory standards like ARTA and ISO. Its scalable architecture also ensures cost-efficiency as document volumes grow. Overall, the integration empowers organizations to unlock deeper insights, improve operational efficiency, and ensure secure, compliant document workflows. Inquire Today! EACOMM Corporation’s Document Tracking and Management System isn’t just a tool—it’s a platform for transformation. By combining secure cloud infrastructure, user-friendly workflows, and the power of artificial intelligence, DTMS helps organizations modernize their document processes while meeting the demands of today’s compliance and productivity standards. Contact us today to see how EACOMM’s next-generation Document Tracking and Management can benefit your organization.